Privacy Policy
Effective Date: 2026
At Evi Mono Awards (“we”, “us”, or “our”), we are committed to respecting and protecting your privacy.
This Privacy Policy explains how we collect, use, store and safeguard your personal data when you visit our website, submit work to Evi Mono Awards, subscribe to our newsletter, make a donation, contact us, or otherwise interact with the project.
Evi Mono Awards is a registered name in Dublin, Ireland.
Information We Collect
We may collect the following types of information.
Personal Information
This may include your name, email address, country of residence and any other information you choose to provide when you submit work, contact us, subscribe to our newsletter, make a donation, or communicate with us.
Submitted Content
When you enter the award, we may collect information connected with your submission, including image files or image links, titles, descriptions, artist statements, project information and related materials.
Donation and Payment Information
If you make a donation, your payment may be processed securely through trusted third-party payment providers.
We do not store your full card details on our own systems.
We may receive limited information connected with your donation, such as your name, email address, donation amount, transaction reference and receipt information.
Newsletter and Communication Data
If you subscribe to our newsletter or updates, we may collect your name, email address, subscription preferences and communication history.
You may unsubscribe from marketing communications at any time.
Technical Data
We may collect technical information such as your IP address, browser type, device information, approximate location, pages visited, referring pages, cookies and similar analytics data.
This information helps us maintain website security, understand how visitors use the website and improve the user experience.
How We Use Your Information
We use the information we collect to:
- manage and run Evi Mono Awards;
- receive, review and administer award submissions;
- communicate with you about your submission, the award, results or related opportunities;
- publish selected works, finalists or winners, where appropriate and in accordance with the competition rules;
- manage donations and issue receipts where applicable;
- send newsletters and updates, if you have subscribed;
- respond to enquiries and requests;
- maintain the security and functionality of our website;
- improve our website, communication and user experience;
- meet legal, accounting or administrative obligations where required.
Legal Basis for Processing
Where applicable under data protection law, we process your personal data on one or more of the following legal bases:
- your consent, for example when you subscribe to a newsletter;
- performance of a contract or pre-contractual relationship, for example when you submit work to the award;
- our legitimate interests, for example to operate, protect and improve the website and administer the award;
- compliance with legal obligations, for example accounting, tax, record-keeping or legal requests.
Sharing Your Information
We do not sell or rent your personal data to third parties.
We may share limited personal data with trusted service providers where necessary to operate the website and the award. These may include:
- website hosting providers;
- email newsletter services;
- form submission and storage services;
- donation and payment processors;
- analytics and security tools;
- professional advisers, where necessary;
- legal authorities, if required by law or necessary to protect our rights.
We only share information where it is necessary and appropriate.
Publication of Selected Works
If your work is selected, shortlisted, awarded or otherwise featured, we may publish your name, country, submission title, image, artist statement, project description and related information on our website, social media, newsletters, press materials, online exhibitions, catalogues or other Evi Mono Awards communications.
Further details may be set out in the competition terms and conditions.
Data Storage and Retention
We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.
Submission records may be retained for administrative, archival, editorial, legal or award-history purposes.
Newsletter data is retained until you unsubscribe or request deletion.
Donation and transaction records may be retained where required for accounting, tax, legal or administrative reasons.
Data Security
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, alteration or disclosure.
However, no method of transmission or electronic storage is completely secure. We cannot guarantee absolute security, but we take reasonable steps to protect your information.
International Transfers
Some third-party services we use may process or store data outside Ireland, the European Union or the European Economic Area.
Where this occurs, we rely on appropriate safeguards required under applicable data protection law.
Your Rights
Depending on your location and applicable law, you may have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request deletion of your personal data;
- request restriction of processing;
- object to certain processing;
- withdraw consent where processing is based on consent;
- request data portability where applicable;
- lodge a complaint with a data protection authority.
To exercise your rights, please contact us at:
If you are in Ireland or the European Union, you may also contact the Irish Data Protection Commission.
Cookies
Our website may use cookies and similar technologies to improve functionality, analyse website traffic and enhance the user experience.
You may disable cookies through your browser settings. Some parts of the website may not function properly if cookies are disabled.
Children’s Privacy
Evi Mono Awards is not intended for children under the age of 18.
We do not knowingly collect personal data from minors.
If we become aware that we have collected personal data from a person under 18, we will take appropriate steps to delete it.
Third-Party Links
Our website may contain links to third-party websites, platforms or services.
We are not responsible for the privacy practices, content or security of third-party websites. We encourage you to review their privacy policies before providing any personal data.
Changes to This Policy
We may update this Privacy Policy from time to time.
The revised version will be posted on this page with a new effective date.
Contact
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:
Evi Mono Awards
Dublin, Ireland